Fee Schedule

Q: What are the fees for participating in WashJam?

Registration Questions

WashJam 2020 has been rescheduled to August 18 - 21, 2022 and online registration for 2022 is NOW Open!  Click here to register for WashJam 2022

Q: I already registered for WashJam 2020, and now that it is rescheduled, what should I do?
A: You should have been contacted by the Council by now to discuss your refund options.  For disposition of your registration fees, we are giving you two options:

1. A full refund of your registration fees.*  Requests received by April 1, 2022 using the refund form will receive a full refund.
2. Donate all or a portion of your registration fees using the refund form to Pacific Harbors Council to assist us in recovering costs and keeping Scouting strong in the Pacific Northwest.

New fee payments made for WashJam 2022 after January 1, 2021 are subject to the normal Council Refund Policy.

No refunds after April 1, 2021 for registrations received before January 1, 2021.

If you would like to receive a refund or have your registration costs donated, please submit your request on the website: http://washjam.org/refunds.asp  and let us know which option you choose along with the name and registration ID# number(s) you received on your confirmation email if possible.

Q: I need to add/edit my unit member's names or my unit number; how do I do this?
A: You may look up your existing WashJam registration by following these instructions, using your email address and Registration ID number.

Q: No longer a Cub Scout?  I had been told by some other Scout families that even though they had rolled over their payment within the last two years, that now because their child is a Scouts BSA Scout and not a Cub Scout from when they originally registered, that they have to pay additional fees?  Just wondering if that's true or not?

A: The passes you purchased in 2020 and 2021 are still good, regardless of which program your child is in right now.  If you purchased a Cub family pass for one of the 2020 or 2021 canceled events, and "rolled over" your tickets; and your Cub has since crossed over to Scouts BSA, you do have the option of retaining that Cub Family pass and receiving a WashJam Cub Scout patch.

You may look up your existing WashJam registration and change your Unit Type & Number to your new unit by following these instructions, using your email address and Registration ID number.

You may also decide to purchase a individual youth pass for your former Cub, and they would receive the green Scouts BSA version of the WashJam patch, and the holder of the Cub Family Pass would receive the yellow Cub Scout patch.

There is no requirement to upgrade your tickets, we are honoring the original tickets purchased prior to the two cancellations, regardless of their current membership; however, the type of pass you hold will determine which patch you receive. 

Q: I am a Scoutmaster/Cubmaster, and some members of my unit have already registered individually. How do I know if someone has already registered from my unit?
A: Unit Leaders are encouraged to consolidate WashJam registrations as a single unit, however many individual Scouts have already registered. Check with the Council office to see how many people from your unit have registered so far. Even if you don't have payments from every member of your unit, we encourage you to pre-register your unit, with an estimated number of youth and adults, to save money on registration fees.

Q: Do you want Adult Leaders to attend this event with their Scouts and if so, how much do the adults pay?
A: Yes, two deep leadership is required when Scouts attend without their parents, so adult leaders are expected to camp with their units, as they would on normal campouts or Camporees. There should be an adequate adult leadership ratio for the number of youth attendees.  Adult leaders pay the same as the youth for the weekend pass, unless you are a parent of a Cub Scout.  Cub Scouts should not camp overnight without their parents.

Q: I'm the Cubmaster and we will have a big group of Cub Scouts coming.  Is it better to register by family, or as a pack?  Trying to decide if the pack should collect the money or let the families do it themselves?
A: Cub Scouts can sign up as individuals with their parents (Cub Family Weekend Pass), or the leader can sign families up with your Pack Registration.  Pricing information is here.  With the Cub Family Pass, parents attend at a reduced fee, saving $70 per family!

Regarding group registrations, you can either have the Pack organize the registrations, so they are all grouped under one name, or let families register individually. Some families will want to sign up early and get the early bird prices, while others may sign up later and pay the higher fees. The longer they wait, the more they pay.  Only families who registered before February 1, 2020 got an Early Bird patch.

Q: I am a parent of a Cub Scout, but I am also a Cub Scout Leader. Do I have to register and pay separately, or am I included in my 'Family Pass'?
A: Cub Scout parents who are also Adult Pack/Den Leaders are encouraged to register as a participant. Those adults not registered as Adult Leaders at WashJam will not receive a participant patch. Cub Scout families who purchase a Cub Scout Family Weekend pass will receive only one patch per family.

Q: Is it an overnight event for Cub Scouts or is it a day camp for them?
A: Both. Cub Scouts and their parents & siblings are encouraged to spend the weekend camping with their parents in the Cub Scout Family Subcamp, but everyone is free to go home at night, if they wish. There are no 'day passes'.  Cub Scouts and siblings of all ages are allowed to camp overnight at WashJam, with their parents.

Q: Are Cub Scout parents and siblings OK for overnight?
A: Yes. 2 Parents are included in the Cub Scout Family Weekend Pass, and Siblings 6 years old & up and youth guests pay the regular youth rate. They may spend the entire weekend camping as a family in the Cub Scout Family Subcamp.  Cub Scouts should not camp overnight without their parents.

Q: Can Webelos and Cub Scouts participate in the Boy Scout events?
A: Cub Scouts may participate in Scouts BSA activities as appropriate to their age and program level.  Certain activities are restricted to older Scouts, such as rifle shooting, merit badges, rocketry, the Leadership Challenge area and other activities as directed by the Guide to Safe Scouting.

Q: Do Scouts BSA youth and Venturers spend the entire weekend camping?
A: Yes, the Scouts BSA weekend pass covers Thursday night through Sunday morning.

Q: Are BSA Medical Forms required for participation at WashJam?
A: The BSA Medical Form Parts AB are required, however the collection and management of medical forms is the responsibility of the individual Scout Units attending WashJam.  WashJam medical staff will not be collecting or reviewing medical forms during the event.

Q: Are Masks required at WashJam?
A: No, Masks are not required to attend WashJam, however all attendees must complete a COVID screening questionnaire and bring the completed form with them when they arrive at WashJam.

The following COVID/Health Screening procedures must be followed:

1. Before departing from home, please complete the BSA COVID Pre-Event Medical Screening checklist, and bring a copy with you.
    
2. All Scouts and adults must have a signed copy of the BSA Annual Health and Medical Record Form Parts A&B with them upon arrival. These forms will be maintained by the Unit Leaders (or parents, if applicable) during the event, and will not be submitted to WashJam staff.
    
3. Upon arrival at WashJam, check in at the Camp HQ Registration tent, and present your completed forms.

Q: What is the appropriate age limit for siblings to participate and can siblings be female?
A: 'Participant' siblings should be of Scouting age (6 - 21), and female siblings are OK.

Q: Do children who will be camping with their family but not otherwise participating in activities have to pay the sibling fee?
A: Yes.  If they are aged 6 - 21, and on the WashJam site, it is assumed they will 'tag along' with the Cub or Scout and their parents, and will participate in the activities. The siblings must pay the youth event fee, but the parents are included in the Cub Scout's Family Weekend Pass. Each paid participant (except Cub parents registered under a Family Pass) will receive a WashJam participant patch.

Q: Are other girl's scouting organizations, Campfire and American Heritage Girls Invited to WashJam?
A: Yes, all other girl's scouting organization members are encouraged to participate in WashJam.

Q: Is there a minimum and max number of Scouts that can sign-up for a unit?
A: There is no minimum or maximum number of scouts you can sign up at once. Individual Scouts can register separately or they can register with their unit. There are no limitations for Scout Unit sizes. If your group is over 100 people, please contact us to make camping arrangements.

Q: What are the WashJam patches going to look like?
A: The WashJam 2022 patches will feature the WashJam logo, in the shape of Washington State.  There will be different variations for Early Bird registrants, Participants, Event Staff, and Cub Scouts.  Everyone who registered and paid their fees by February 1, 2020 received an Early Bird patch.

Q: Can we bring pets to WashJam?
A: No.  Pets are not allowed, please leave them home.  Service animals with proper documentation are allowed upon approval.

Event Staff & Vendors

Q: Do you need volunteers to help out on Staff?
A: Yes, volunteers are needed to help run activity stations, and other things.  Find a list of staff opportunities here.

For a nominal $30 fee*, you can receive staff recognition items (staff t-shirt and patch**), all meals, and a 25% discount off the regular prices of WashJam branded gear. 

Q: Why do I need to pay to be a staffer at WashJam?"
A: The answer is that we must collect a small fee, to help offset the cost of the benefits the event will provide for paid staffers. The value of the benefits outweighs the actual fee price, so we feel this is a fair deal, which will help make your staffing experience at WashJam more enjoyable.  If you don't want to pay the $30 staff fee, please see the options in the WashJam 2022 Staff Fee Policy (rev. 7/28/22). 

Q: Our Troop or Pack would like to run an activity station in one of the program areas.  How do we do that?
A: WashJam is a combination of activities, food and fun things to do that is provided primarily by you, the volunteer.    Please email us, and let us know what you have in mind.  Find a list of activity station opportunities here.  Units who host an activity station will pay the $30 Staff registration fee** for all youth and adults who will be participating in the activity station.  Scouts, unit leaders or parents who are not participating in the activity booth will need to register as a 'regular' participant.

Fundraising Booths

Q: Our Troop or Pack would like to run a Fundraising booth in the Vendor Midway.  Is that OK?
A: If your Troop, Pack or Crew would like to put on fundraising booth to raise money for your Unit, please email us, and let us know what you have in mind. 

• Your fundraising idea must be approved by the WashJam Committee, and there may be restrictions involved with your idea.
• Approved Scout units who want to do fundraising at WashJam will need to pay the Unit Fundraiser registration fee of $100. 

Fundraising Units register here, then Download the Scout Unit Fundraiser Agreement 
Approved fundraising units may pay their booth fees here

Commercial Vendors

Q: What if I am a Commercial Vendor?  How do I register?
A: Details for Vendor participation in WashJam 2022 may be found in the Commercial Vendor Agreement. 

If your product or service is complimentary to the Scouting program, or supports the aims and goals of the Boy Scouts of America, your request will be reviewed for suitability. Examples include camping/outdoor gear, food & beverage trucks, sports equipment, and more.

• Commercial vendors who advertise or sell products will pay a $500 vendor fee. 
• See a list of registered vendors here.

Vendors may register here, then Download the Commercial Vendor Agreement 
Approved Vendors may pay their booth fees here

Non-Profit Organizations / Information Booths

Q: What if I am a Non-Profit Organization?  How do I register?
A: If you are seeking to promote your non-profit or government organization at WashJam, and it's mission is complimentary to the Scouting program, or supports the aims and goals of the Boy Scouts of America, your request will be reviewed for suitability. Examples include the National & State Parks, National Wildlife Foundation, Trout Unlimited, Hands Across the Border, etc.

• Approved Non-profit organizations who are not selling anything pay no booth fees.

Non-Profits may register here, then Download the WashJam Info Provider Agreement

Sponsors

Q: What if I want to Sponsor WashJam through a donation or sponsorship?
A: WashJam welcomes your support!  Sponsorship opportunities are available for various program areas, the arena shows, branded merchandise and more.  Please email us, and let us know what kind of sponsorship ideas you have in mind.

Vendor Setup

Q: What time can I set up my activity station or vendor booth?
Vendors and activity staff volunteers are expected to be on site by Thursday, August 18th, to set up your program areas.  If you have minimal setup requirements, you may arrive between 6:00 AM and 7:00 AM on Friday, August 19th to set up your activity or vendor space.

All vehicles must be removed from the program area and all setup activity must be complete no later than 8:00 AM on Friday, August 19th, NO EXCEPTIONS, unless your vehicle is an integral part of your activity.

Onsite setup times are from 10:00 AM to dusk on Thursday, August 18, 2022 and 6:00 AM to 7:00 AM on Friday, August 19th. 
Download the Staff/Vendor Activity Setup Instructions

*To receive the 25% branded gear discount, staff must register and pay the $30 fee no later than August 1, 2022.

**Staff who register and pay past the August 1st deadline may be provided with meals and T-shirts as long as supplies last.

Facilities:

Q: Will there be running water?
A: Running water will be available at WashJam.  There will be water available for drinking and dishwashing, but no showers.  Bring a 5 gallon water jug to carry water to your campsite from the distribution point.

Q: Will there be showers?
A: No, showers will not be available at WashJam.

Q: Can you have campfires?
A: Open wood fires on the grounds are prohibited. 
See the Leader's guide for more info on allowable stoves and fuel.

Q: Can we bring our own firewood?
A: No, open fires are not permitted, so do not bring your own firewood. 

Q: Will meals be provided for the Units?
A: No, all participants are responsible for their own meals and preparation.  There are a number of restaurants nearby for daytime only visitors.

Q: Can we leave our Troop Trailer in the Sub Camps?
A: Yes, however your tow vehicle is not allowed, and must be parked in the parking lot.

Q: Are RV's or other recreational vehicles allowed in the Sub Camps?
A: No.  We are not set up to accommodate RV's at WashJam.  If you must bring one due to 'health reasons' or for any other reason, it will be restricted to the overflow parking area, with no hookups.  Your unit must be self-contained.

Q: If we don't want to camp, are there hotels nearby?
A: Yes, many hotels are available in nearby towns, such as Lakewood, Dupont, Lacey and Tacoma.

Logistics:

Q: Are we going to need a Fort Lewis guest pass to get into the area where WashJam is being held?
A: No, the event will not be held on Fort Lewis/JBLM this year, so no special passes are required.  WashJam 2022 will be held at Fort Steilacoom City Park, in Lakewood, WA.

Q: Will all cooking be done in our subcamp or will there be food for purchase?
A:  Yes, cooking is done at the Troop and Pack campsites, but no 'unit meals' will be provided for participants.  Some 'fast food' will be available for purchase, but should not be relied upon to feed your unit.  Prepare to camp and eat like you would a regular campout.  There are a number of restaurants nearby for daytime only visitors.

Q: Will there be food, propane and camping supplies available for sale at WashJam?
A: No.  WashJam is located near several big cities such as Lakewood and Tacoma, so you can purchase groceries and propane most anywhere along the I-5 corridor. No camping supplies will be available for sale on the WashJam site, except for souvenirs.  There is a Cabelas, Bass Pro and Sportsman's Warehouse nearby.

Q: Where is WashJam Located?
A: WashJam is located at Fort Steilacoom Park, located at the corner of 87th Ave SW and Steilacoom Blvd. in Lakewood, WA. 
The physical address of the park is 8714 87th Ave SW, Lakewood, WA 98498

• From I-5, take Exit 124 to Gravelly Lake Drive.
• Follow Gravelly Lake Drive to the left, and turn left at Washington Blvd. SW
• In one block, turn right on Interlaaken Dr SW and go 1 mile.
• Turn Left on 104th St SW
• Turn Right on Hipkins Rd. SW
• Turn Left on Angle Lane SW
• Veer Right on 87th Ave SW
• Turn Left on Dresden Lane SW, and enter the park
• Follow the Google Map directions to Fort Steilacoom Park.

GPS Coordinates: 47.1378668,-122.5260098
View Google Map of WashJam

Program Features:

Q: What is going to be happening at WashJam?
A: You can see a WashJam 2016 photo gallery on Facebook, that shows some of the activities that will be featured at WashJam.

Q: Can Webelos and Cub Scouts participate in the Boy Scout events?
A: Cub Scouts may participate in Scouts BSA activities as appropriate to their age and program level.  Certain activities are restricted to older Scouts, such as rifle shooting, merit badges, rocketry, the Leadership Challenge area and other activities as directed by the Guide to Safe Scouting.

Q: How do we sign up for activities ?
A: There is no formal sign up for most activities, everything will be open to all participants.  Sign up for some structured classes, such as STEM, certain merit badges, and other workshops will be offered for online pre-registration in early August.  An email announcement will be sent out to all registered attendees who have paid their fees.  Sign up for other classes will be done on site on Thursday, August 18th at 8:00 PM at the Staff Dining Hall tent.

Q: Are unit programs scheduled, or are activities first come, first served?
A: First come, first served.  There will be an Arena Show on Friday and Saturday nights, plus a Zombie Invasion night hike on Friday night after the show.  There will be no formal scheduling of programs for individual units.

Q: What will be happening at WashJam?
A: Lots of things!  Some event details will change for 2022, however you can get an idea of what it will be like, by reviewing the WashJam 2022 Event Flyer or download the WashJam 2022 Leader's Guide. 

Q: Will there be religious services at WashJam?
A: A wide variety of services will be offered.  Please consult list given at check-in for times and locations.  “A Scout is Reverent” – please respect your fellow Scouts.